- Coordinates all aspects of lateral and on-campus interview (OCI) processes: plans and organizes the OCI calendar and on-campus events, including coordination of diversity initiatives; prepares and distributes interview schedules and information packets for interviewers; gathers interview evaluations; and schedules callback interviews.
- Coordinates all aspects of the summer associate program: helps plan and execute social events and training programs; on-boards summer associates; and facilitates the work distribution and evaluation processes.
- Attend hiring and summer committee meetings and discuss weekly progress reports for candidates and summer associates
- Coordinates and assists with planning attorney training programs.
- Oversees the planning of events, including attending such events.
- Maintains the applicant tracking database (LawCruit) and attorney files.
- Maintains and updates the CE Manager and PCAM databases with new courses and CLE certificate entries and prepares materials for CLE Trainings.
- Track California MCLE accreditation and compliance.
- Responsible for training department team members and delegating tasks as necessary.
- Responsible for vendor and event contracts: makes revisions per firm policies and preferences; negotiates rates; and coordinates approval between the firm's General Counsel and vendors.
- Assists with budget preparation, tracking, and statistical reporting.
- Acts as a point of contact for attorneys, summer associates and applicants.
- Coordinates Mentor Program and Rising Associate Mentor Program (RAMP).
- Processes department expenses, maintains spreadsheets, and performs other administrative duties as needed
- Monitors attorney compliance with Firm policies and procedures.
- Works with firm HR and Benefits personnel on administrative matters related to attorney benefits, flexible schedules, leaves of absence, disability and other leave arrangements.
- Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
- Performs other related duties as assigned.
ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES AND OTHER JOB-RELATED COMPETENCIES:
- Excellent analytical, troubleshooting, organizational, and planning skills
- Demonstrates effective interpersonal and communication skills, both verbally and in writing
- Self-starter with a strong initiative and leadership skills
- Ability to use discretion and exercise independent and sound judgment
- Ability to handle multiple projects and shifting priorities
- Ability to handle sensitive matters and maintain confidentiality
- Ability to work well in a demanding and fast-paced environment
- Ability to work well independently as well as effectively within a team
- Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software (e.g., LawCruit, CE Manager, Symplicity) and operating systems
- Flexibility to travel
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs (e.g., attend evening events, sometimes with short notice and with increased frequency during peak periods of the recruiting cycle)
- Bachelor’s degree
- Minimum of two years in an administrative/coordinator role, in a law firm or other professional services firm environment.
- Proficiency in Microsoft Word, Excel and PowerPoint
- Proficiency in Adobe Acrobat and Outlook
Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Skadden is an Equal Opportunity Employer. It adheres to an employment policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, physical or mental disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
If you are having technical issues applying for a position, please contact your local internet service provider. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact Jennifer Lee at (212) 735-2073.