As an integral part of the Human Resources Department this position will advise, consult and lead in planning, developing and making recommendations in the areas of organizational development, recruitment, on-boarding, employee relations, training and development, performance management, benefit programs, leave of absence administration, employee engagement and compensation. The Human Resources Supervisor plays a significant role in overseeing the complex life cycle of an employee. A strategic partner to the Los Angeles Office Administrator and management team in short and long-term goals and initiatives. Responsibilities are diverse and will include, but are not limited to:
- Supports Human Resource Director and Office Administrator with compliance of current state and federal employment laws; attends employment law seminars as needed. Proactively anticipates potential changes to employment laws, including the impact of relevant court decisions, and advises stakeholders accordingly. Assures that Firm employment, safety, employee relations, and equal opportunity policies and practices comply with the applicable provisions of federal and state labors laws, including appropriate record keeping and file maintenance.
- Manages staff leave of absences. Evaluates issues and recommends solutions to the Human Resources Director and Office Administrator in the area of Leave of Absences. Maintains subject matter expertise in various employee leave programs and state and federal legislation. Counsels employees regarding individual leave of absence needs.
- Supports Office Administrator and Managers in providing employee relations coaching and counseling. Works closely with department heads and supervisors in reviewing employee relations activities and conducting employee counseling sessions. Recommends appropriate course of action and disciplinary discussions to Human Resources Director and Office Administrator.
- Plans and implements the annual performance management process. Partners with and advises the Office Administrator and Human Resources Director during the compensation and bonus review process, including researching and compiling market and historical data together with recommendations.
- Maintains current knowledge of labor market trends and recommends competitive salaries for new hires, transfers, and promotions.
- Develops and facilitates professional development training programs for professional staff in conjunction with Office Administrator and Human Resources Director.
- Conducts full-cycle recruitment for exempt and non-exempt positions, student internships, and temporary/contract employees. Maintains job postings, conducts and coordinates interviews, completes employment references and verifications.
- Ensures recruitment efforts are in compliance with OFCCP regulations and are consistent with a government contractor status.
- Participates in annual audits of job descriptions, internal processes and documentation; ensures accuracy of responsibilities, consistency and compliance with FLSA requirements.
- Maintains employee profile information and attendance tracking using Human Resources Information Systems (HRIS) database.
- Acts as subject matter expert in time-keeping/wage and hour process improvements and audits/reporting. Works with department heads and supervisors to support time-keeping compliance.
- Oversees employee departure process, including providing information to departing employees, maintaining and preparing the necessary paperwork, conducting exit interviews, and maintaining and communicating results of exit interviews to Human Resources Director and Office Administrator. Creates analytics with exit data and analyzes results with Office Administrator and Human Resources Director.
- Regularly interfaces with New York Human Resources, Payroll, Benefits and other employees throughout the Firm in order to appropriately administer Firm policies.
- Proposes changes to existing policy and procedures, as needed and as part of the annual Handbook review process to ensure policies are appropriate, compliant and easily understood.
- Budgets, proposes and launches employee and Firm special events and functions.
- Produces and develops Human Resources/employee reporting needs including quarterly reports for the Office Administrator and Human Resources Director.
- Maintains current knowledge of State, local and regional requirements for professional staff transit / commuter programs and coordinates with Human Resources Director and Office Administrator on administration of appropriate programs as needed.
- Collaborates with office administrative support to coordinate various office-wide Live Well Work Well programs.
- Maintains employee records and departmental files in accordance with departmental procedures and Human Resources and state and federal record keeping requirements.
- Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
- Manages Firm resources responsibly.
- Complies with and understands Firm operation, policies and procedures.
- Performs other related duties as assigned.
- Current knowledge of industry and Human Resources best practices, trends and techniques
- Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
- Demonstrates effective interpersonal and communication skills, both verbally and in writing.
- Demonstrates close attention to detail
- Excellent analytical, troubleshooting, organization, and planning skills
- Ability to handle multiple projects and shifting priorities
- Ability to handle sensitive matters and maintain confidentiality
- Ability to organize and prioritize work
- Ability to work well in demanding and fast-paced environment
- Ability to work well independently as well as effectively within a team
- Ability to use discretion and exercise independent and sound judgement
- Flexibility to travel
- Strong leadership abilities
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs
- Bachelor's degree required; Human Resources or related field preferred
- Minimum of seven years of Human Resources experience, including a minimum two years of supervisory or leadership experience. Human Resources experience in a law firm or professional services environment required.
- Working knowledge of an integrated HRIS system required; Workday preferred
- Experience with employee relations and talent management
- Familiarity with applicable state and federal regulations
Skadden is an Equal Opportunity Employer. It adheres to an equal employment opportunity policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
If you are having technical issues applying for a position, please contact your local internet service provider. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact Jennifer Lee at (212) 735-2073.
Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.