Information Management Senior Coordinator

About Us 
Skadden, Arps, Slate, Meagher & Flom LLP (Skadden) has forged a reputation as one of the most prestigious law firms in the world. By relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are recognized as a global powerhouse for complex transactions, litigation/controversy issues, and regulatory matters, as well as for the open, collaborative relationships we build with clients. Our attorneys, who reflect diverse backgrounds and perspectives, collaborate seamlessly across 50-plus practices and 21 offices in the world’s major financial centers. 

The Opportunity

Skadden is seeking an Information Management Senior Coordinator to join our Records Management team in the Los Angeles office. This position has an in-office working schedule. Utilizes various technology applications to effectively manage Firm/client records and information proactively. Acts as a records and information management key resource and liaison for the Firm's attorneys, clients and professional staff, offering advice, instruction and guidance when necessary and ensuring compliance at all times. Participates in all aspects of the entire records lifecycle, from label creation to offsite storage for both paper and digital media. Participates in the coordination and implementation of the LA office move (1+ year project).

• Coordinates client file requests; involving IT, General Counsel's office and others as needed.
• Coordinates data/file destruction requests related to protective orders, confidentiality agreements and other client-specific obligations.
• Coordinates attorney departure file and email reviews; overseeing data file transfer when applicable.
• Reconciles files of terminating legal assistants.
• Coordinates case room work and special records departmental projects.
• Acts as a floor representative for the department ensuring that file keeping best practices are followed.
• Communicates department and Firm best practices to partners, attorneys and professional staff.
• Trains professional staff and attorneys in proper use of Firm records applications.
• Coordinates removal and retrieval of boxes to and from storage facilities.
• Coordinates with other offices for file retrieval/archival/destruction as necessary.
• Assists in implementing and administering retention and quality control programs.
• Assists management in determining need for change, and in developing and implementing the same.
• Identifies and communicates with management the need for professional staff training/coaching.
• Assists in training new employees and providing guidance to users.
• Communicates Ethical Wall and Legal Hold processes and their impact on access to and disposition of paper and electronic files to partners, attorneys, and professional staff.
• Manipulates data exported from a database using Microsoft Excel pivot tables, formulas, filters and other advanced spreadsheet functions.
• Imports and exports emails to and from PST files using Microsoft Outlook.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Maintains a complete understanding of the Firm’s records management processes, best practices and systems.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies and procedures.
• Performs frequent physical exertion including:  standing, walking, bending over, twisting, pushing, pulling, repetitive use of both hands, lifting or carrying up to 30 pounds.
• Performs other related duties as assigned.

• Strong demonstrated leadership experience
• Operates equipment and performs job tasks in a safe manner, including utilizing safe lifting techniques, while minimizing risk to self and others.
• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.
• Knowledge of database systems and Boolean searching methodologies.
• Knowledge of text and PST file types.
• Ability to use Windows commands to move, copy and zip files for FTP posting or saving to media.
• Knowledge of Ethical Wall processes and their impact on access to and disposition of paper and electronic files.
• Knowledge of Legal Hold processes and their impact on access to and disposition of paper and electronic files.
• Ability to interpret and follow instructions.
• Strong leadership skills and the ability to delegate work effectively.
• Demonstrates effective interpersonal and communication skills, both verbally and in writing.
• Demonstrates close attention to detail.
• Ability to work well in a demanding and fast-paced environment.
• Ability to handle multiple projects and shifting priorities.
• Ability to organize and prioritize work.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to work well independently as well as effectively within a team.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

• High school diploma or equivalent. Bachelor's degree preferred.
• Minimum of 5 years of experience or an equivalent combination of education and experience.

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion, equity and drawing on the strength of a wide spectrum of diverse talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and professional staff.

Benefits

The overall well-being of our team is important to us.  We offer generous benefits to help you achieve wellness in all areas of your life. 

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details, please visit:  https://www.skadden.com/careers/staff/employee-benefits

Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit Skadden.com/careers.

The starting base salary for this Los Angeles position is expected to be between $73,000 to $88,000 annually.  Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.