Administrative Coordinator, Legal Assistant Services

New York

Job Summary

About Us 
Skadden, Arps, Slate, Meagher & Flom LLP (Skadden) has forged a reputation as one of the most prestigious law firms in the world by relying on innovation, intellect, teamwork and tenacity to deliver the highest quality advice and novel solutions to our clients' legal issues.  We are recognized as a global powerhouse for complex transactions, litigation/controversy issues, and regulatory matters, as well as for the open, collaborative relationships we build with clients. Our attorneys, who reflect diverse backgrounds and perspectives, collaborate seamlessly across 50-plus practices and 21 offices in the world’s major financial centers. 

The Opportunity
Skadden is looking for an Administrative Coordinator to provide high-level coordination and administrative assistance to the Legal Assistant ("LA") and Legal Technology ("LT") management teams.  This role will assist with other high-level, complex tasks and projects, while collaborating with other Firm departments and team members. This position will be based in our New York City office (hybrid). Responsibilities include, but not limited to:

  • Assists with scheduling and calendar management support for LA and LT Management teams for large training programs, events and department-wide meetings. 
  • Assists LA management team with preparing and tracking training initiatives for new hires and continuing education programs in all offices worldwide. 
  • Coordinates with Conference Services for meeting and training requests, including but not limited to audio-visual and catering services.
  • Assists with document management and records retention for administrative files.
  • Tracks legal assistant assignments, certifications and special skills and coordinates with LA management team to maintain up-to-date lists. 
  • Maintains and updates LA team resources on SharePoint and intranet site. 
  • Tracks and assists with processing of vendor invoices for LT vendors, including coordinates with vendors directly regarding monthly invoices.
  • Provides support to Human Resources and technical teams to assist with the set-up for external user access to network systems. 
  • Conducts regular audits of external user access and provides support to internal and external teams to troubleshoot issues. 
  • Updates and maintains vendor engagement agreement database. 
  • Enters time allocations for legal assistants on secondment.
  • Develops project strategies to ensure efficient completion of tasks.
  • Consults with the Firm's support departments and internal staff at all levels.
  • Coordinates with other Firm offices both domestically and internationally as required.
  • Assists with Department initiatives and special projects.
  • Assures that all completed projects adhere to accepted professional standards.
  • Ability to synthesize information so as to prioritize and organize tasks.
  • Organizes and facilitates conference and video calls.
  • Demonstrates strong interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
  • Manages Firm resources responsibly.
  • Performs assignments that are varied and complex in nature, often while under time critical deadlines.
  • Complies with and understands Firm operations, policies and procedures.
  • Performs other related duties, as assigned.

Qualifications

  • Ability to provide upper-margin customer service
  • Demonstrates high proficiency with relevant Firm computer software programs e.g., Outlook, Excel, PowerPoint, with the ability to learn new software and operating systems
  • Ability to navigate various electronic databases and document repositories
  • Excellent analytical, troubleshooting, organizational and planning skills
  • Demonstrates a high level of professionalism
  • Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
  • Demonstrates the initiative and confidence to assume a high level of responsibility in a fast-paced environment
  • Demonstrates effective interpersonal and communication skills, both verbally and in writing
  • Ability to handle sensitive matters and maintain confidentiality
  • Ability to read, interpret, convey, and follow instructions
  • Demonstrates close attention to detail
  • Ability to organize and prioritize work
  • Ability to work well independently, as well as effectively, within a team
  • Ability to handle multiple projects, assignments, and shifting responsibilities and deadlines
  • Ability to assume progressive responsibilities within assigned work as experience is gained in the position
  • Ability to work well under pressure
  • Strong organizational skills
  • Ability to work well in a demanding and fast-paced environment
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Experience/Education

  • Bachelor's Degree
  • Minimum of one year of related experience

Salary Details

The starting base salary for this New York position is expected to be between $65,000 to $80,000 annually. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion, equity and drawing on the strength of a wide spectrum of diverse talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and professional staff.

Benefits
The overall well-being of our team is important to us.  We offer generous benefits to help you achieve wellness in all areas of your life.  

  • Competitive salaries and year-end discretionary bonuses.
  • Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits. 
  • Generous paid time off.
  • Paid leave options, including parental.
  • In-classroom, remote, and on-demand learning and professional development opportunities.
  • Robust well-being classes and programs.
  • Opportunities to give back and make an impact in local communities.
 For further details, please visit:  https://www.skadden.com/careers/staff/employee-benefits
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EEO Statement

Skadden is an Equal Opportunity Employer. It adheres to an equal employment opportunity policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

If you are having technical issues applying for a position, please contact your local internet service provider. Applicants who are interested in applying for a position and require special assistance or a reasonable accommodation due to a disability or a religious belief or practice should contact Jennifer Lee at (212) 735-2073 or jennifer.y.lee@skadden.com.

Skadden EEO and Affirmative Action Policy

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