Administrative Coordinator, Pro Bono

New York

Job Summary

Skadden is looking for an Administrator Coordinator to support the Firm's Pro Bono group.  This position will be based in our New York City office (hybrid).  Responsibilities include:

  • Assists with drafting pro bono opportunities for attorneys and professional staff.
  • Solicits, tracks and organizes interest received for prospective new projects as well as large-scale crisis response projects.
  • Submits conflicts checks for new pro bono matters; sends case opening emails and provides attorney teams with billing information, relevant training materials, and internal procedures.
  • Maintains pro bono calendar of events; assists with maintaining and updating the Pro Bono Slate page.
  • Supports the pro bono team in preparing various pro bono reports and statistics for internal and external reporting purposes.
  • Assists with the preparation of responses to auditors, legal services organizations, and non-profit clients about hours and expenses related to pro bono matters.
  • Provides support for limited scope, full representation and corporate client partnership clinics.
  • Assists with the coordination of trainings, events and related programming in collaboration with the pro bono department and legal services organizations.
  • Maintains precedent documents related to pro bono projects and clinics in order to create best practices for the pro bono department. 
  • Serves as a point of contact for attorney requests to generate reports of hours related to voluntary pro bono legal services when re-registering with the O.C.A. and affidavits in connection with seeking admission to the NY Bar.
  • Updates the pro bono department's case management database, Foundation, on a daily basis with information received from case teams and relevant notices via mail.
  • Solicits status updates from attorneys regarding open matters on a routine basis and records pertinent information in Foundation.
  • Generates reports of open matters and assists with the attorney leave and departure process.
  • Prepares and circulates the meeting agenda and drafts minutes for the monthly pro bono coordinators' meeting.
  • Provides support to the pro bono team when executing the Summer Associate Pro Bono Program, New Associates Pro Bono Day of Service and annual Pro Bono Awards and Fair.
  • Supports Firm's membership and involvement with the Law Firm Antiracism Alliance (LFAA).
  • Performs other related duties as assigned. 

Qualifications

  • Strong organizational skills and attention to detail.
  • Effective interpersonal and communication skills, both oral and in writing; highly responsive.
  • Works well independently and effectively within a team.
  • Ability to manage multiple demanding tasks simultaneously and under pressure; meets deadlines and is a self-starter who takes initiative.
  • Proficiency with Microsoft Office applications (Word, Excel, PowerPoint) and ability to learn new software and operating systems.

Experience/Education

  • Bachelor's Degree
  • Deep commitment to social justice issues.

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion, equity and drawing on the strength of a wide spectrum of diverse talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and professional staff.

Benefits

The overall well-being of our team is important to us.  We offer generous benefits to help you achieve wellness in all areas of your life. 

  • Competitive salaries and year-end discretionary bonuses.
  • Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
  • Generous paid time off.
  • Paid leave options, including parental.
  • In-classroom, remote, and on-demand learning and professional development opportunities.
  • Robust well-being classes and programs.
  • Opportunities to give back and make an impact in local communities.

For further details, please visit:  https://www.skadden.com/careers/staff/employee-benefits

Apply Now

EEO Statement

Skadden is an Equal Opportunity Employer. It adheres to an equal employment opportunity policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

If you are having technical issues applying for a position, please contact your local internet service provider. Applicants who are interested in applying for a position and require special assistance or a reasonable accommodation due to a disability or a religious belief or practice should contact Jennifer Lee at (212) 735-2073 or jennifer.y.lee@skadden.com.

Skadden EEO and Affirmative Action Policy

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