Facility Management Coordinator

New York

Job Summary

About Us 
Skadden, Arps, Slate, Meagher & Flom LLP (Skadden) has forged a reputation as one of the most prestigious law firms in the world by relying on innovation, intellect, teamwork and tenacity to deliver the highest quality advice and novel solutions to our clients' legal issues. By relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are recognized as a global powerhouse for complex transactions, litigation/controversy issues, and regulatory matters, as well as for the open, collaborative relationships we build with clients. Our attorneys, who reflect diverse backgrounds and perspectives, collaborate seamlessly across 50-plus practices and 21 offices in the world’s major financial centers. 
The Opportunity
We are seeking a Facility Management Coordinator to join our Firm. Within this position, you will be responsible for coordinating and performing facility management requests and duties. This position will be based in our New York office and has an in-office working schedule.
As the Facility Management Coordinator you will:
  • Arrange for Facility Management Staff to act on requests and perform requests when required. 
  • Provide direction and guidance to staff members.
  • Coordinate maintenance and housekeeping activities for the Firm’s New York area locations.
  • Assist in the supervision of the department to ensure proper work-flow.
  • Perform frequent physical exertion including standing, walking, bending over, twisting, reaching above shoulder level, pushing, pulling, repetitive use of both hands, and lifting or carrying up to 50 lbs. frequently and over 100 lbs. on occasion. 
  • Receive, record, and facilitate timely delivery of packages by preparing assignments to relieve key stations of heavy workloads.
  • Produce daily, weekly, and monthly department statistics reports.
  • Participate in the training process.
  • Maintain awareness of postal regulations and procedures for other delivery services (e.g. FedEx, UPS).
  • Ensure all Firm office space is maintained at all times.
  • Disassemble, assemble, and move office furniture as required to meet needs of the Firm.
  • Participate in daily cleaning inspections and meet with cleaning provider to address deficiencies.


  • Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint, Computer Aided Facility Management (CAFM) system), with the ability to learn new software and operating systems
  • Knowledge of cleaning materials
  • Ability to exert moderate to high physical effort
  • Ability to handle constant exposure to adverse conditions
  • Ability to read, interpret, and follow instructions
  • Ability to read and interpret floor plans
  • Ability to work in a moderate to high risk environment 
  • Ability to delegate work effectively
  • Demonstrates effective interpersonal and communication skills, both verbally and in writing
  • Demonstrates close attention to detail
  • Demonstrates consistent follow up skills
  • Ability to handle multiple projects and shifting priorities
  • Ability to handle sensitive matters and maintain confidentiality
  • Ability to organize and prioritize work
  • Ability to work well in a demanding and fast-paced environment
  • Ability to work well independently as well as effectively within a team
  • Flexibility to travel
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs


  • High School Diploma or equivalent
  • Minimum of one year related experience

Salary Details

The starting base salary for this New York position is expected to be between $50,000 to $55,000 annually. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. 

Culture & Life at Skadden
What makes Skadden special is our people and the culture, community, and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion, equity, and drawing on the strength of a wide spectrum of diverse talent only make us better and is vital to the Firm's success. Our goal is for everyone at the Firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and professional staff.

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life. 

  • Competitive salaries and year-end discretionary bonuses.
  • Comprehensive health care (medical, dental, vision), savings plan/401(k), and voluntary benefits. 
  • Generous paid time off.
  • Paid leave options, including parental.
  • In-classroom, remote, and on-demand learning and professional development opportunities.
  • Robust well-being classes and programs.
  • Opportunities to give back and make an impact in local communities.

For further details, please visit:  https://www.skadden.com/careers/staff/employee-benefits

Apply Now

EEO Statement

Skadden is an Equal Opportunity Employer. It adheres to an equal employment opportunity policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

If you are having technical issues applying for a position, please contact your local internet service provider. Applicants who are interested in applying for a position and require special assistance or a reasonable accommodation due to a disability or a religious belief or practice should contact Jennifer Lee at (212) 735-2073 or jennifer.y.lee@skadden.com.

Skadden EEO and Affirmative Action Policy

Applicants Have Rights Under Federal Employment Law

In accordance with the Transparency in Coverage Rule, click here to review machine-readable files made available by UnitedHealthcare.