Global Well-Being Coordinator, Administration

New York

Job Summary

About Us 
Skadden, Arps, Slate, Meagher & Flom LLP (Skadden) has forged a reputation as one of the most prestigious law firms in the world by relying on innovation, intellect, teamwork and tenacity to deliver the highest quality advice and novel solutions to our clients' legal issues.  We are recognized as a global powerhouse for complex transactions, litigation/controversy issues, and regulatory matters, as well as for the open, collaborative relationships we build with clients. Our attorneys, who reflect diverse backgrounds and perspectives, collaborate seamlessly across 50-plus practices and 21 offices in the world’s major financial centers. 

The Opportunity
Skadden is looking for a Global Well-Being Coordinator, Administration to be responsible for the coordination, communication and administration of Well-Being programs and initiatives across the Firm. This position will be based in our New York City office (hybrid). Responsibilities include, but are not limited to:

  • Supports global Well-Being in the implementation of multi-level strategies and processes to foster the health and well-being of the Skadden community
  • Coordinates, plans, assists and facilitates mind-body-practices programs locally, regionally, globally and departmentally as well as physical, emotional, financial and social well-being activities and programs as needed
  • Provides on-site support and coordination of local Well-Being activities and programs for the New York and White Plains offices
  • Communicates Firm Well-Being priorities and guides attorneys and professional staff to appropriate internal and external resources
  • Coordinates the production of internal marketing and communication materials and content, including special program launches, production of educational tools and resources, emails, newsletters and oversees and updates Well-Being intranet pages
  • Liaises across departments and offices and ensures accurate and timely responses to requests
  • Provides administrative support for the Well-Being department including, but not limited to, providing logistical arrangements for meetings, workshops and programs including CLE coordination, tracking attendance and uploading recordings; maintaining calendars, contact database and electronic files; preparing correspondence, and documents; actively managing and preparing new and existing consultant and vendor processes and database; monitoring budgets; processing invoices; supporting the development of departmental and programmatic policies and procedures; and assisting with travel management and expense reports
  • Handles requests, orders and distribution of Well-Being incentives
  • Supports Assistant Director of Well-Being including scheduling meetings and appointments as well as with electronic filing as needed
  • Works with department to ensure that all administrative tasks are being completed both timely and efficiently
  • Manages Firm resources responsibly
  • Complies with and understands Firm operation, policies and procedures
  • Performs other related duties as assigned

Qualifications

  • Proficiency with relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
  • Demonstrates effective interpersonal and communication skills, both verbally and in writing
  • Demonstrates curiosity, humility, creativity and innovation in producing and fostering new and ongoing Well-Being initiatives
  • Excellent analytical, troubleshooting, organizational, project management and planning skills
  • Ability to work across regions globally
  • Demonstrates understanding of varying health and well-being cultural norms
  • Ability to handle multiple projects and shifting priorities
  • Demonstrates close attention to detail 
  • Ability to handle sensitive matters and maintain confidentiality
  • Ability to organize and prioritize work
  • Ability to work well independently as well as effectively within a team
  • Ability to use discretion and exercise independent and sound judgment 
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs
  • Flexibility to travel as needed

Experience/Education

  • Bachelor's Degree
  • Two years or more of progressively responsible related experience required

Salary Details

The starting base salary for this New York position is expected to be between $85,000 to $100,000 annually. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion, equity and drawing on the strength of a wide spectrum of diverse talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and professional staff.

Benefits
The overall well-being of our team is important to us.  We offer generous benefits to help you achieve wellness in all areas of your life.  

  • Competitive salaries and year-end discretionary bonuses.
  • Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits. 
  • Generous paid time off.
  • Paid leave options, including parental.
  • In-classroom, remote, and on-demand learning and professional development opportunities.
  • Robust well-being classes and programs.
  • Opportunities to give back and make an impact in local communities.

For further details, please visit:  https://www.skadden.com/careers/staff/employee-benefits

Apply Now

EEO Statement

Skadden is an Equal Opportunity Employer. It adheres to an equal employment opportunity policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

If you are having technical issues applying for a position, please contact your local internet service provider. Applicants who are interested in applying for a position and require special assistance or a reasonable accommodation due to a disability or a religious belief or practice should contact Jennifer Lee at (212) 735-2073 or jennifer.y.lee@skadden.com.

Skadden EEO and Affirmative Action Policy

Applicants Have Rights Under Federal Employment Law

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