Human Resources Leave Administration Supervisor

New York

Job Summary

Skadden is looking for a Human Resources Leave Administration Supervisor. This position is responsible for researching and analyzing new leave legislation to ensure compliance with current internal policies and procedures. Supervises all leaves of absence for professional staff and liaises regularly with the Human Resources, Benefits and Payroll departments.

  • Researches and monitors emerging federal, state and local leave laws. Analyzes how new and updated leave legislation impacts existing policies and internal procedures.
  • Makes thoughtful and informed recommendations on how the Firm will respond internally to new, changing and proposed leave legislation to ensure compliance. Effectively communicates findings and proposals to key internal stakeholders.
  • Supervises the implementation of leave administration updates and best practices.
  • Works closely and collaborates with the Human Resources, Payroll and Benefits departments to administer and review leave management processes and practices.
  • Understands and communicates how leave laws intersect.
  • Supervises and administers the tracking of leaves, including disability, PFL, FMLA, and COVID Sick Leave. Partners with the Benefits department to manage all benefits related leaves.
  • Acts as the liaison between the Benefits Department and the HRIS team. Processes employee leaves in the HRIS system and provides supporting documentation.
  • Oversees the entry of leave time and interacts with the Firm's Benefits and Payroll departments to resolve issues.
  • Consults with department managers to confirm and reconcile employee attendance.
  • Reviews and communicates how PTO accrual(s) and performance evaluations may be impacted by an extended leave, in accordance to Firm policy.
  • Administers and communicates FMLA, including meeting with employees, maintaining files, tracking leave related to intermittent FMLA, and coordinating FMLA recertification.
  • Facilitates the accommodation process in accordance with the ADA. Maintains accommodation files and documentation.
  • Administers and tracks Firm provided leaves, including paid parental leave and unpaid leave of absence. Determines employee eligibility and ensures leave time is coded accurately.
  • Administers and tracks NYC Temporary Schedule Changes.
  • Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
  • Manages Firm resources responsibly.
  • Complies with and understands Firm operation, policies and procedures.
  • Performs other related duties as assigned.

Qualifications

  • Knowledge of Workday preferred
  • Current knowledge of leave administration procedures, best practices and trends
  • Broad knowledge of federal, state and local labor and regulatory requirements
  • Advanced skills in Microsoft Office Suite (e.g., Outlook, Excel, PowerPoint) and functional knowledge of HRIS system data and reporting
  • Ability to manage multiple projects and activities simultaneously, with a strong ability to prioritize, organize and work effectively
  • Ability to communicate effectively with all stakeholders to ensure a seamless response to leave obligations, both verbally and in writing
  • Excellent analytical, troubleshooting, organizational, and planning skills
  • Ability to handle sensitive matters and maintain confidentiality
  • Ability to use discretion and exercise independent and sound judgment
  • Ability to work well in a demanding and fast-paced environment
  • Ability to work well independently as well as effectively within a team
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Experience/Education

  • Bachelor's Degree
  • Minimum of five years related experience in a professional services environment
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EEO Statement

Skadden is an Equal Opportunity Employer. It adheres to an equal employment opportunity policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

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Skadden EEO and Affirmative Action Policy

Applicants Have Rights Under Federal Employment Law

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