Supervisor, Bill Auditing and Specialized Processes

New York

Job Summary

Skadden is looking for a Supervisor, Bill Auditing and Specialized Processes to supervise the daily activity of department personnel and ensures operating needs are met.  Provide problem solving assistance and participate in large department projects.  Provide suggestions and alternatives in order to improve the entire client accounting process.

  • Supervises bill posting and reporting process.
  • Supervises escrow process.
  • Supervises retiring /withdrawing partner designation update process.
  • Supervises fee sharing process.
  • Supervises bill group update process as related to billing process.
  • Monitors partner personal accounts and ensures billing as appropriate.
  • Communicates with internal and external clients in a manner that is professional, knowledgeable and reflective of the Firm's strategy with respect to billing outstanding amounts.
  • Develops strong working relationships with others in the department in order to maximize process efficiencies.
  • Recommends and implements changes and improvements in methods and procedures to higher level management.
  • Ensures current knowledge of firm policies and practices for staff, current knowledge of industry trends, and continued professional development for staff.
  • Participates in the interviewing, selection and training process.
  • Coordinates and oversees department projects, day-to-day operations and long-range plans.
  • Monitors time, attendance, overtime, and expense reports to ensure accuracy and compliance with firm policies.
  • Effectively utilizes the Firm's performance management process to communicate performance expectations, monitor performance, coach employees, and manage unsatisfactory performance.
  • Oversees employees' work performance and provides guidance in the resolution of problems.
  • Initiates disciplinary procedures in collaboration with the Human Resources Department.
  • Recommends guidelines and practices to promote efficiency, effectiveness, excellent customer service and improved employee relations, in alignment with the Firm's Core Values.
  • Develops and communicates departmental guidelines and procedures.
  • Ensures accurate and timely responses to requests for departmental services.
  • Engages in strategic (i.e., long-range) planning by developing departmental goals and supporting objectives for assigned department(s).
  • Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
  • Manages Firm resources responsibly.
  • Complies with and understands Firm operation, policies and procedures.
  • Performs other related duties as assigned.

Qualifications

  • Knowledge of Client Accounting best practices, trends and techniques
  • Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
  • Demonstrates effective interpersonal and communication skills, both verbally and in writing
  • Demonstrates close attention to detail
  • Excellent analytical, troubleshooting, organizational, and planning skills
  • Demonstrated experience with leading and supervising others
  • Ability to administer Firm policies and procedures
  • Ability to handle multiple projects and shifting priorities
  • Ability to handle sensitive matters and maintain confidentiality
  • Ability to organize and prioritize work and delegate effectively
  • Ability to work well in a demanding and fast-paced environment
  • Ability to work well independently as well as effectively within a team and acts as a role model for Client Accounting employees
  • Ability to use discretion and exercise independent and sound judgment
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs
  • Flexibility to travel

Experience/Education

  • Bachelor's degree
  • Minimum of five years client accounting (billing) and/or related financial experience in a law firm or professional services firm environment to include experience with Aderant or similar accounting software applications
  • One year of supervisory or leadership experience
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EEO Statement

Skadden is an Equal Opportunity Employer. It adheres to an equal employment opportunity policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

If you are having technical issues applying for a position, please contact your local internet service provider. Applicants who are interested in applying for a position and require special assistance or a reasonable accommodation due to a disability or a religious belief or practice should contact Jennifer Lee at (212) 735-2073.

Skadden EEO and Affirmative Action Policy

Applicants Have Rights Under Federal Employment Law

In light of the COVID-19 pandemic, please note that all newly-hired personnel in the United States must be fully vaccinated against COVID-19 by their first day of employment.

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