Human Resources Supervisor

Palo Alto

Job Summary

Skadden is looking for a Human Resources Supervisor. This position will be an integral part of the Human Resources Department and will advise, consult and lead in planning, developing and making recommendations in the areas of organizational development, recruitment, on-boarding, employee relations, training and development, performance management, benefit programs, leave of absence administration, employee engagement and compensation.  The Human Resources Supervisor plays a significant role in overseeing the complex life cycle of an employee.  Additionally, this position:

  • Supports Office Administrator and Managers in providing employee relations coaching and counseling discussions.  Works closely with department heads and supervisors in reviewing employee relations activities and conducting employee counseling sessions.  Recommends appropriate course of action and guides disciplinary discussions.  Participates in internal investigations.
  • Makes thoughtful and informed recommendations, implements changes/improvements to HR procedures and best practices to higher level management.
  • In coordination with the HR Leave Administration Supervisor (NY), will be responsible for leave administration (FMLA, PFL, CFRA, etc.), emerging or evolving leave laws and the overall impact on HR policies and procedures.  Communicates regularly with department managers and Office Administrator on the status of leaves of absence.
  • Advises employees on the accommodation process in accordance with ADA standards.
  • Implements the annual performance management process.  Partners with the Office Administrator during the compensation and bonus review process, including researching and compiling market and historical data together with recommendations.
  • Maintains current knowledge of labor market trends and recommends competitive salaries for new hires, transfers, and promotions.  Conducts market research and internal and external pay analysis.
  • Supervises and administers Skadden University course curriculum and projects, including identification of professional staff training needs, research and selection of training courses and training resources, and the creation of the annual training calendar.  Proactively seeks ways to enhance learning and development programs.
  • Partners and collaborates with Assistant Director of Well-Being to coordinate various office-wide well-being programs.
  • Conducts full-cycle recruitment for exempt and non-exempt positions, student internships, and temporary/contract employees.  Collaborates with hiring managers to develop diverse recruitment strategies, utilizing various sources to market and advertise position vacancies; screens resumes, conducts interviews, and refers qualified applicants to the appropriate supervisor and/or manager.
  • Ensures recruitment efforts are in compliance with OFCCP regulations and are consistent with a government contractor status.
  • Participates in the employee departure process, conducting exit interviews, and maintaining and communicating results of exit interviews.  Creates analytics with exit data and analyzes results with Office Administrator and Director of Human Resources.
  • Proactively utilizes HR systems and reporting vehicles to assess organizational data.  Provides data analysis and metrics that give insight to workforce satisfaction, including recruitment, retention, engagement, and development.  Report results to Office Administrator.
  • Participates in annual audits of job descriptions, internal processes and documentation; ensures accuracy of responsibilities, consistency and compliance with FLSA requirements.
  • Maintains employee profile information and attendance tracking using Human Resources Information Systems (HRIS) database.
  • Acts as subject matter expert in timekeeping/wage and hour process improvements and audits/reporting.  Works with department heads and supervisors to support timekeeping compliance.
  • Interfaces with Human Resources, Payroll, Benefits and other employees throughout the Firm in order to appropriately administer Firm policies.
  • Proposes changes to existing policy and procedures, as needed and as part of the annual Handbook review process to ensure policies are appropriate, compliant and easily understood.
  • Budgets, proposes and launches employee and Firm special events and functions.
  • Maintains employee records and departmental files in accordance with departmental procedures and Human Resources and state and federal recordkeeping requirements.
  • Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
  • Manages Firm resources responsibly.
  • Complies with and understands Firm operation, policies and procedures.
  • Performs other related duties as assigned.

Qualifications

  • Working knowledge of an integrated HRIS system required; Workday preferred.
  • Experience with employee relations and talent management
  • Familiarity with applicable state and federal regulations 
  • Current knowledge of industry and Human Resources best practices, trends and techniques
  • Knowledge of relevant firm computer software programs (e.g., Outlook, Word, Excel, PowerPoint), with the ability to learn new software and operating systems
  • Demonstrates close attention to detail
  • Excellent analytical, troubleshooting, organization, and planning skills
  • Ability to handle multiple projects and shifting priorities
  • Ability to handle sensitive matters and maintain confidentiality
  • Ability to organize and prioritize work
  • Ability to work well in demanding and fast-paced environment
  • Ability to work well independently as well as effectively within a team
  • Ability to use discretion and exercise independent and sound judgement
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Experience/Education

  • Bachelor's degree required; Human Resources or related field
  • Minimum of ten years of Human Resources experience.  Human Resources experience in a law firm or professional services firm required.
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EEO Statement

Skadden is an Equal Opportunity Employer. It adheres to an equal employment opportunity policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

If you are having technical issues applying for a position, please contact your local internet service provider. Applicants who are interested in applying for a position and require special assistance or a reasonable accommodation due to a disability or a religious belief or practice should contact Jennifer Lee at (212) 735-2073.

Skadden EEO and Affirmative Action Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under California Employment Law

Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

In light of the COVID-19 pandemic, please note that all newly-hired personnel in the United States must be fully vaccinated against COVID-19 by their first day of employment.

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