Human Resources Project Assistant

Washington, D.C.

Job Summary

About Us

Skadden, Arps, Slate, Meagher & Flom LLP (Skadden) has forged a reputation as one of the most prestigious law firms in the world by relying on innovation, intellect, teamwork and tenacity to deliver the highest quality advice and novel solutions to our clients' legal issues.  By relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are recognized as a global powerhouse for complex transactions, litigation/controversy issues, and regulatory matters, as well as for the open, collaborative relationships we build with clients. Our attorneys, who reflect diverse backgrounds and perspectives, collaborate seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking a Human Resources Project Assistant to join our Firm. This position will be based in our Washington, D.C. office (hybrid). This position provides administrative support to the Human Resources Department and serves as a resource to all firm personnel by responding to inquiries regarding Human Resources programs and/or firm policies and procedures. The Human Resources Project Assistant utilizes various human resources software applications to complete personnel actions and works independently on assigned projects.

  • Provides administrative support to the Human Resources Department including but not limited to the following: logistics for meetings, processing expense reports and department invoices, department filing, distribution of department mail.
  • Coordinates the professional staff departure process.
  • Responds to information requests regarding unemployment claims.
  • Performs scanning of professional staff personnel files for departed professional staff and ensures timely and accurate purging and archiving of personnel files in compliance with the Human Resources record retention schedule.
  • Coordinates the employee referral bonus program and processes required forms.
  • Creates and maintains professional staff personnel files and ensures timely and accurate filing.
  • Monitors the completion of all mandatory computer-based training modules, follows up as necessary to ensure compliance.
  • Responds to requests for professional staff employment verifications.
  • Provides logistical support for professional development programs and well-being programs.
  • Monitors professional staff absence management process in HRIS.
  • Assists with troubleshooting and resolving staff timecard issues.
  • Coordinates tuition reimbursement program for professional staff.
  • Tracks the completion of the annual and mid-year performance evaluation process.
  • Maintains the Human Resources Department calendar of events and Human Resources Department Outlook calendar. Coordinates Human Resources Department meetings.
  • Coordinates professional staff anniversary announcements.
  • Coordinates the Washington Office sports teams.
  • Coordinates the commuter benefits program for the Washington, DC Office according to department procedures.
  • Collaborates with the Human Resources Team in the coordination of various Human Resources Department sponsored events.
  • Provides project support to the Human Resources professionals, assists with other department functions, and performs other duties as assigned.

Qualifications

  • Knowledge of relevant firm computer software programs (e.g., Outlook, Word, Excel) with the ability to learn new software (e.g. Publisher) and operating systems.
  • Familiarity with or ability to learn human resources terminology and procedures.
  • Ability to interpret and follow instructions.
  • Ability to develop routine correspondence.
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Experience/Education

  • High school diploma or equivalent.
  • Minimum of three years of administrative or secretarial experience.

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion, equity and drawing on the strength of a wide spectrum of diverse talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and professional staff.

Benefits

The overall well-being of our team is important to us.  We offer generous benefits to help you achieve wellness in all areas of your life. 

  • Competitive salaries and year-end discretionary bonuses.
  • Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
  • Generous paid time off.
  • Paid leave options, including parental.
  • In-classroom, remote, and on-demand learning and professional development opportunities.
  • Robust well-being classes and programs.
  • Opportunities to give back and make an impact in local communities.

For further details, please visit:  https://www.skadden.com/careers/staff/employee-benefits

Apply Now

EEO Statement

Skadden is an Equal Opportunity Employer. It adheres to an equal employment opportunity policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

If you are having technical issues applying for a position, please contact your local internet service provider. Applicants who are interested in applying for a position and require special assistance or a reasonable accommodation due to a disability or a religious belief or practice should contact Jennifer Lee at (212) 735-2073.

Skadden EEO and Affirmative Action Policy

Applicants Have Rights Under Federal Employment Law

In light of the COVID-19 pandemic, please note that all newly-hired personnel in the United States must be fully vaccinated against COVID-19 by their first day of employment.

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